Job Information
Touro University Administrative Assistant, Medical Education in Great Falls, Montana
Overview
The Administrative Assistant is responsible for initiating and coordinating the clerical, administrative and secretarial functions required for the effective operation of the academic departments.
Responsibilities
The Administrative Assistant is responsible for the day to day administrative and clerical activities for the faculty departments to include, but not limited to, the following:
Answers phone and takes messages
Operates office equipment including but not limited to computer, copier, facsimile printer and calculator
Duplicates and distributes materials
Prepares for meetings, transcribes minutes and distributes minutes
Composes and edits correspondence for Dean of Pre-Clinical Medicine
Establishes and maintains recordkeeping systems
Writes, distributes, collects/distributes data reports for student surveys
Sets up student lab teams
Develops departmental forms
Assists in processing personnel items
Assists in processing departmental timesheets and work process
Assists in coordinating student work in OSCE labs
Assists Deans in preparing student materials
Assists Deans in preparing financial materials
Qualifications
Education/ Experience
Bachelor’s degree or equivalent experience
1-3 years administrative experience
Knowledge/ Skills/ Abilities
Strong organizational skills
Ability to multi-task
Strong interpersonal and communication skills
Proficiency in Microsoft Office Suite including Word, Excel, Power Point, & Outlook
Touro University offers a comprehensive benefits package for full-time employees which includes:
Full range of Health Plans
Medical Plans (choice of EPO, PPO, High Deductible HSA)
Flexible Spending Accounts (FSA)
Dental Plans (PPO & HMO) and Vision Plan
Dependent Care and Transit Programs
Life Insurance, AD&D and Voluntary Supplemental Life Insurance
Short-term and Long-term disability programs
Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
Employee Assistance Program
Early-Release Fridays (upon approval)
Generous Paid Time Off
Vacation, Sick Leave, Personal Leave & Floating Holiday
Annual Holiday Schedule
All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.
Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.
Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 3 Times Square, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.
Job Locations US-MT-Great Falls
ID 2024-11180
College TUNY - College of Osteopathic Medicine
Position Type Full-Time
Schedule Shift Varies
Hours Per Week 36.5
Travel As needed
Category Administrative/Office Support
FLSA Status Non-Exempt
Location : Country US