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Montana State University-Northern Accounting Associate III in Havre, Montana

Accounting Associate III

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Position Details

Position Information

NBAPOSN Title Accounting Assoc III

Working Title Accounting Associate III

Brief Position Overview

The Accounting Associate III examines, analyzes, and interprets accounting records for the purpose of completing transactions, giving guidance, and preparing statements and reports. This level includes complex reconciliation and problem resolution for multiple indexes. This position assists with development and implementation of systems for recording costs or other financial and budgetary data.

MSUN will only consider applicants who are authorized to work in the US and MSUN will not sponsor applicants for work visas.

Position Number 7N0032

Department Business Services

Division Office of Business Services

Appointment Type Classified

Contract Term Fiscal Year


If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation AFSCME

FTE 1.0

Benefits Eligible Yes

Compensation Hourly

Salary $14.72-17.00

Contract Type Classified Hourly

If other, please specify

Recruitment Type Open

Position Details

General Statement

The Accounting Associate III examines, analyzes, and interprets accounting records for the purpose of completing transactions, giving guidance, and preparing statements and reports. This level includes complex reconciliation and problem resolution for multiple indexes. This position assists with development and implementation of systems for recording costs or other financial and budgetary data.

Duties and Responsibilities

  • Prepare financial accounting reports for restricted grant accounts – assist applicants with budgeting and setting up new grants; review grant agreements, draw funds, report expenditures as required.

  • Assist with tracking and entering the fixed assets into the Banner system for the University. Arrange for disposal and record disposal of surplus property.

  • Audit campus change/imprest funds quarterly. Make accounting entries as needed.

  • Serve as back-up cashier in absence of lead cashier (collect cash and other payments, reconcile cash drawer daily, complete bank deposits).

  • Prepare and plan for ongoing events such as registration/fee assessment and refunds. Ensure that tuition and fees are charged correctly within the Banner system.

  • Work with other departments to provide students with a quality experience with administrative functions of the university.

  • Responsible for testing and training for upgrades in Banner student financial and accounts receivable modules.

  • Perform monthly bank reconciliation, GL recon/Clearing Account, QuikPay Sessions and other miscellaneous reconciliations.

  • Responsible for PCI Compliance; Request Book Buyback funds; Process 1098-T Tax forms; Simultaneous Enrollment Credits; FISAP Report; and Apprenticeship Payments

  • Other duties as assigned in support of Business Office mission and MSUN mission.

    Required Qualifications – Experience, Education, Knowledge & Skills

  • Associate Degree in related field and related office experience or equivalent combination of education and experience.

  • Knowledge and experience with accounting/bookkeeping principles.

  • Demonstrated competence maintaining, processing, and verifying detailed information with a high degree of accuracy and close attention to detail.

  • Demonstrated excellent communication and customer service skills.

    Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Working knowledge of the university system and MSUN .

  • Experience working in higher education.

  • Bachelor’s Degree in accounting, business, or related field.

  • Experience working with grants/contracts.

  • Experience organizing and planning work effectively with minimal supervision.

  • Experience with Banner software.

  • Experience with data bases and spreadsheets.

    The Successful Candidate Will

The successful candidate will have the ability to work in a multi-employee office and function as a team player.

Special Requirements

Physical Demands

  • The ability with or without reasonable accommodations to perform the duties of this position.

    This position has supervisory duties? No

    Posting Detail Information

    Announcement Number STAFF - VA - 2400010P

    Number of Vacancies 1

    Desired Start Date Immediate

    Position End Date (if temporary)

    Open Date

    Close Date

    Until an adequate pool is established No

    Special Instructions Summary

    Quick Link for Internal Postings

    Diversity Statement

Nondiscrimination Statement and Title IX Coordinator Notice Policy Statement

Montana State University-Northern ( MSUN ) commits to a learning and working environment that emphasizes the dignity and worth of every member of its community that is free from unlawful discrimination and harassment based upon race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran status, sex, gender, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation (taken together, generally, “protected-class harm”). An inclusive environment is necessary for a healthy and productive University community.

Consistent with MSUN’s commitment, and with all applicable law, the University prohibits unlawful discrimination or harassment, including sexual misconduct prohibited by Title IX of the Education Amendments of 1972, and will take appropriate action to prevent, resolve, and remediate the effects of protected-class harm.

The Discrimination, Harassment, and Retaliation Policy defines and prohibits protected-class misconduct, and the Discrimination Grievance Procedures set forth the University’s processes for addressing and resolving such reports. The Policy and Procedures apply to all University programs and activities, including, but not limited to, admissions, athletics, instruction, grading, University housing, and University employment. In addition, the law prohibits retaliation against an individual for opposing any practices prohibited by this Policy, for bringing or responding to a complaint of discrimination or harassment, for assisting someone with such a complaint, for attempting to stop such discrimination or harassment, or for participating in resolution of a complaint of discrimination or harassment.

Inquiries about the application of Title IX at the University and reports about all forms of protected-class discrimination and harassment should be made to the Director of Human Resources/ Title IX Coordinator:

Human Resources /Title IX

Montana State University-Northern

PO Box 7751

Havre MT 59501

Director of Human Resources/ Title IX Coordinator:

E-mail: or


208 Cowan Hall

Tel: (406) 265.3568

Please note that reports can be made at any time, including during non-business hours, by using the email address or listed telephone number (and leaving a private message).

Title IX Coordinator

The Title IX Coordinator is responsible for coordinating the University’s compliance with federal and state discrimination and harassment laws, including Title IX. The Title IX Coordinator oversees compliance with the University’s Discrimination and Grievance Policy. Specifically, the Title IX Coordinator:

  • Coordinates educational programs and trainings regarding discrimination and harassment prevention for students and employees;

  • Responds to and seeks to resolve reports of discrimination and harassment following the Procedures;

  • Provides information about and, if requested, assists with criminal reporting;

  • Provides information about resources for obtaining advocacy, healthcare, and counseling services; and

  • Coordinates supportive and protective measures for members of the MSUN community.

A full copy of the University’s Discrimination, Harassment, and Retaliation Policy and the accompanying Discrimination Grievance Procedures are available on the Human Resources and Title IX website. More information about reporting options, resources, and other information about sexual harassment, including sexual assault, is located at the Human Resources and Title IX website:

This notice is disseminated annually to students and employees at the Montana State University-Northern.

For further information regarding Title IX and non-discrimination, visit or contact:

U.S. Department of Education

915 Second Avenue, Room 3310

Seattle, WA 98174-1099

Telephone: (206) 607-1600

Facsimile: (206) 607-1601

Email: OCR

Montana State University -Northern makes reasonable accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU -Northern provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans.

To claim veteran’s preference or request accommodation, contact the Office of Human Resources, PO Box 7751, Montana State University-Northern, Havre, MT 59501; 406-265-3568;

Applicant Documents

Required Documents

  • Resume

  • Cover Letter

  • List of References

    Optional Documents

    Posting Specific Questions

    Required fields are indicated with an asterisk (*).

  • Note to the applicant: In your cover letter, please address the required and preferred qualifications listed in the notice of vacancy for this job and how you meet each one.

(Open Ended Question)

  • Please submit the Background Authorization Form which can be found here: Copy and paste this address into your browser's address bar to access this form. You may email it to or fax it to (406) 265-3530. You may also drop it off in Cowan Hall room 208. Please type YES in the answer box below (found in online application) showing you understand this additional requirement. (Open Ended Question)

(Open Ended Question)